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Dojo management, simplified.
Set up your dojo
Create a new dojo
Start a brand new dojo. You become the owner and get the full JKA syllabus.
Your HQ will need to approve the link.
Join an existing dojo
If your dojo is already here, search for it and request to join, or enter an invite code from the owner.
Works for any code your dojo sent you, whether you are an instructor, a student, or a parent.
Request pending
Dashboard
A snapshot of your dojo.
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Members
Students, instructors and senseis. Click anyone to open their profile.
Add a member
Assess requirements
Grading
Edit details
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Governing-body member code, licence and insurance, with expiry dates. You'll be warned when they're close to lapsing.
Show this instructor on your public website. Only what you type here is shown publicly — never personal, contact or safeguarding details.
Generate an invite code so this member (or their parent) can log in and see their progress.
Consents and medical details. For under-18s this is part of your duty of care. Staff-only — never shown to other members.
For instructors and volunteers working with children (UK: DBS; US: SafeSport / state check). You'll be warned before it lapses.
Export everything held on this member (subject-access request), or use Delete on the Details tab to erase them entirely.
Tick the courses and quizzes this member can see in their portal. Changes save as you tick.
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Upload a signed waiver, registration or medical form. Stored privately, visible to staff only.
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Import members from a spreadsheet
Bring your whole roster across at once. Download the CSV template, fill it in (one member per row), then upload it. Current grade is matched to your belts by name; unmatched grades come in as Beginner so you can fix them after.
Leads
Prospective members from first enquiry through to joining.
Add a lead
Curriculum
Your dojo's syllabus. Expand a grade to view and tweak its kihon, kata and kumite. Changes save to your dojo only.
Apply a template:
Pulls in descriptions, videos and any missing items from an affiliation template. Your own edits are kept unless you tick overwrite.
Assess many
Assess one requirement across everyone working towards a grade — line them up and tap down the column. Tap a cell to cycle its rating; numeric items take a number. Saves automatically.
Send a message
Email your members. Recipients are blind-copied, so nobody sees anyone else's address.
Sending to
Inbox
Direct messages and replies from members.
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Recent sends
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Dojo membership invite codes
Your dojo invite code: . Share it with a new member or instructor so they can join your dojo. This is separate from your check-in kiosk exit code (set under Profile).
People scan this to join your dojo. Save or print it for a flyer or a social post to attract new members.
Billing & plan
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Staff & access
Who can sign in and what they can do. Owner and Admin (manager) can run everything; Instructor is teaching staff; Student is portal-only. To add someone, invite them as a member first, then set their access here.
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Dojo profile
Your dojo's details and logo. The logo shows in the header.
A short number staff enter to exit the check-in kiosk, so students can't leave it. Leave blank to allow exit with no code.
Your club website
A public page for your club that Torq360 hosts for you — perfect if you have no website, or link it from the one you have. It uses your dojo name, logo, about, contact and class timetable. No member data is ever shown.
